UBC 18th Welcome Back Staff BBQ!


We are excited to announce the return of the Welcome Back Staff BBQ

after a 3 year hiatus, Woohoo!


  • Date: Wednesday, September 13, 2023
  • Time: 11:30 am – 1:30 pm
  • Location: Flagpole Plaza [map]
  • Parking: Rose Garden Parkade [map]

Each year, the President’s Office and Human Resources welcomes UBC staff to the new academic year with the Welcome Back Staff BBQ.

Held in September and produced by Ceremonies & Events, the event is a wonderful opportunity to enjoy a complimentary lunch, live entertainment, information booths, and the camaraderie of your fellow UBC staff colleagues.

Registration for the BBQ is completed through your departmental contact. (Departmental contact, learn more about registering your department.)


Registration opens: Early August
Registration closes: Thursday, August 24 (online RSVP closes at 11:59 pm August 24)
For more information on the event and how register visit here

Event Wristbands

Ceremonies & Events will be issuing wristbands to all who have registered for the event. Wristbands will be sent to the departmental contact in each department before September. If you haven’t received a wristband and had RSVP’d before the close of registration, please check with your departmental contact to ensure you were included on the department list.

Missed Registering?

If you missed registering through your departmental contact for the BBQ and would like to attend, please bring your UBCcard with you to the Registration table on the day of the event.  A limited number of wristbands will be available for late registrants who meet the eligibility criteria and have valid UBC ID.

Support Waste Free

Help make the Welcome Back Staff BBQ waste free (well, almost)! Please bring a water bottle and recycle or compost everything. Ask the onsite sustainability volunteers if you have questions.


Please be advised that photos may be taken at this event for use in communication materials.


Live entertainment by Mazacote.

Community Partner Booths

The Community Partner tables are an integral part of providing value at the event and engaging staff. To ensure this is a worthwhile part of the BBQ experience, we are looking for Community Partners who offer the following:

Programs, Services, and Opportunities: Available and relevant to UBC staff broadly, regardless of their role at the university. This includes culture, recreation, and opportunities that support staff well being at UBC.
Interactive: Opportunities for attendees to interact and engage with table staff, make connections, and learn something new. In other words, table displays should be welcoming, interesting, and fun.
Sustainable: We also encourage our community partners who have tables at the event to go paper free as much as possible. If you wish to include giveaways, please have them be useful or practical.

The demand for tables is always strong and departments are asked to share tables wherever possible. Preference will be given to exhibitors who meet the above criteria.

The time commitment is as follows:

• Booth set-up – 10:00 AM
• BBQ Start Time – 11:30 AM
• Event End Time – 1:30 PM

To request a table at the Community Partner Booths contact Ceremonies & Events at ceremonies.rsvp@ubc.ca.

2023 list of Community Partners