Event Planning

Are you a department or faculty on campus planning an event at UBC Vancouver? Below are some tips that may prove useful.

Involving the President

If the event is a ceremonial event such as a building opening, ground breaking or building dedication, in which you hope to involve the President, contact UBC Ceremonies and Events. We will evaluate your event and guide you as to the next steps in terms of securing the President’s time and engaging key partners, including Media Relations, Government Relations and more.

If you do not require assistance with an event but wish the President to speak at it, please fill in the President’s Participation request form.

Development & Alumni Engagement

If the event is a donor recognition event such as a dinner or luncheon, you should call the Donor Relations Events team at 604.827.5039. If the event is an alumni event such as a reunion or celebration, first call should be to the Alumni Events team at 604.827.3145. Even if you plan on executing the whole event within your own unit, the Events team can provide a check list and other useful resources.

Faculty or Departmental Event

Ceremonies and Events will provide advice on protocol in relation to speaking order, flags, forms of address, invitations to the Musqueam and any other protocol issues that arise.

More Resources

Looking for more specific instructions and suppliers? View our Event Venues & Suppliers page.

UBC Event Diversity Toolkit – Planning inclusive events at UBC.