5,000+ staff and faculty members are expected to attend this year’s BBQ on Wednesday, September 10, 2025. We hope to see you there!
To ensure the success of this event, we have asked campus departments to provide the name of one contact who will register their department’s staff and faculty members, as well as assist with promoting the event.
Department Contacts
Thank you for helping to organize this campus-wide event!
You will receive an email with event details and RSVP instructions in July. Please review and complete the information as indicated to ensure Protocol, Ceremonies & Events can process your Departmental RSVP. You will be collecting the registration for all staff and faculty in your department. (don’t forget to include yourself!)
Below are some deadlines to keep in mind when promoting and collecting RSVPs on behalf of your department:
The RSVP form is intended to collect the following information:
- Department contact info, campus mailing address for where we will be sending all your staff & faculty’s wristbands
- Total number of staff and faculty attending
- How many in your department will be attending each time slot
- How many in your department will be having the beef or vegan hot dog option, and how many would need a gluten-free bun
- How many want a cookie or a gluten free cookie
Wristbands for BBQ attendees will be sent to the Department Contact at the address you provide in the RSVP form. Wristbands will be delivered via campus mail one week before the BBQ. Registered staff and faculty should wear their wristbands on the event day to gain access to the food tent.
Missed Registering?
Staff and faculty who have missed the registration deadline are still welcome to join the BBQ festivities. Visit the “BBQ Registration” table on the day of the event. Please bring your UBCcard for verification. We will do our best to accommodate day-of registration, however, a wrist band for food cannot be guaranteed.