BBQ Event FAQs

Who can attend this event?

This event is for UBC employees with “staff” or “faculty” appointments (not student appointments). For staff, this does not include student, work-study and co-op positions. Eligible faculty are primarily employed and paid by UBC, and does not include unpaid, honorary, adjunct, and clinical appointments.

Please contact your HR Advisor or Associate if you have questions about employee eligibility.

Please note we are not collecting employee ID numbers but will ask for clarification if there are questions on employment eligibility.

Who organizes this event?

This event is held annually and is hosted by the Offices of the President and Vice-President, Human Resources.

The event is produced by Protocol, Ceremonies and Events and is made possible with the support of our campus partners, UBC Food Services, UBC Facilities, Campus + Community Planning, Security Services, Parking & Access Control and Campus Mail.

Is there a BBQ for the Okanagan campus?

Yes, UBC Okanagan also hosts a Welcome Back BBQ event for staff and faculty in the early Fall. Please contact Ceremonies and Protocol for more information.

Who can host a Community Partner table/booth?

Campus providers can participate in the Community Partner tables, space permitting. Due to the limited amount of outdoor space available (in relation to the food service and seating area).

The event organizers, are committed to providing staff and faculty with a fulfilling experience at the BBQ. The Community Partner tables are an integral part of providing value at the event and engaging staff and faculty. To ensure the Community Partner tables are a worthwhile part of the BBQ experience, we are looking for exhibitors, internal to UBC Vancouver, who offer the following:

• Programs, Services, and Opportunities: Available and relevant to UBC staff and faculty broadly, regardless of their role at the university. This includes culture, recreation, and opportunities that support staff and faculty wellbeing at UBC.
• Interactive: Opportunities for attendees to interact and engage with table staff, make connections, and learn something new. In other words, table displays should be welcoming, interesting, and fun.
• Sustainable: We encourage the Community Partners to think sustainably and opt for paperless approaches (if possible). i.e. consider engaging with staff and faculty, and providing an onsite experience, rather than handouts or giveaways. If you wish to include giveaways, please have them be useful or practical.

How do I request a Community Partner Table?

The demand for tables is always strong. If you would like to request a table contact Protocol, Ceremonies and Events at special.ceremonies@ubc.ca.

More information is available at UBC Staff and Faculty BBQ-Community Partners.